The Great Bike Ride

The Santos Great Bike Ride for Charity is a fantastic event to get a group of friends or colleagues together, ride in either the 106km, 53km or the Target 10km Family Ride and fundraise for our three event charities.

A team is considered a group of two or more people that will ride in the event. If you enter as a team you also go into the running for a prize for the largest team and the highest fundraising team. People who enter as teams are usually corporate groups, training groups, or families who are entering into the 106km or 53km and want to pay all in one. (If you are a family and want to enter the Target 10km Family Ride, then go to the 'Family Ride' page for more information)

Important Dates:

• Team Registration Cut Off is Friday 11th November 2011.
• All teams must be finalised and paid in full by this date. After this date, participants can no longer join a team - they must register as an individual and pay individually.
• Payment is accepted online with either VISA or MASTERCARD. We will accept cheques (payable to TriEvents); however the cheques must arrive before Wednesday 9th November COB to allow for processing. If you are paying by cheque you must call and notify the event organisers before hand.

How to enter a team:

1. Click on the 'Register Now' button in the right menu bar. The next screen will have two options, 'Register Now' or 'Enter Username and Password' - click 'Register Now'.
2. Enter a username and password, then click 'Continue' - this username and password will belong to the 'Team Captain'. The Team Captain is the nominated person in charge of organising the team; they will be the point of contact should the organisers need to contact your team. (Please make sure you record the username and password as you will need to return into the team page at some stage before the event)
3. Three options will then appear on the next page - 'Individual', 'Team' or 'Family' - select 'Team'
4. It will then ask you to enter a 'Team Name'; enter the name and then click search. The search will provide you with existing teams that have that name - please check that someone in your group has not already created a team for you to enter.
5. On the next page you will be asked for general details on the team, fill in accordingly and click 'Continue'.
6. At this point you have now created a team! You will see on your screen a summary page - once you have entered team members there names will appear on this summary page.

Once you have entered a team, you will then need to enter team members; this can be done in two ways - a) the team captain entering team members or b) individual members entering themselves (Note: if you wish for team members to enter themselves you will need to make sure that as team captain you have nominated the team as 'Public').

How the Team Captain enters members:

1. If you are not on the team summary page, you will need to click the 'Register Now' button in the right menu bar. The next screen will have the option to enter your username and password - enter the details first created when you registered the team.
2. The Team Summary page will then be on the screen in front of you. This summary page should have three sections - 'Team Details', 'Team Members' and 'Financial Summary' (You may have to scroll down the screen to see all three sections) - under 'Team Members' there will be an 'Add Member' button, click this.
3. The next screen will then request all the personal details of the team member you are entering. Fill in the information accordingly and click 'Continue' at the bottom of the page. (Note: you have the option to enter in the team address details or to enter individual details; if this team member wishes to have their pack posted, please make sure you double check their details and whether or not they want the pack posted to the team address)
4. After entering personal details the next screen will request information for the event; you will need to select the distance that the team member will be participating in (106km, 53km or 10km) and the expected average speed (35kmh +, 30-35kmh, 25-30kmh, 20-25kmh, <20kmh). (Note: it is important to know the expected average speed as this will determine the start group of the participant, it is also important to select the right speed as 'guessing' will comprimise the safety of the participant and others around them) Once all details have been entered click 'Continue'.
5. Once clicking continue, you will arrive back at the Team Summary page and have one member added to your team. There entry fee will also appear on your 'Financial Summary' section.

Important Notes:

• The team captain would only enter participants if they are intending to pay for their registration.
• It is important to have all the information requested on the registration page of each team member - failure to provide the correct information will jeopardise their safety in the event.
• The team captain is NOT automatically entered into the team - if the captain wishes to be apart of the team they will need to follow the above process with their own personal details

How an Individual registers to join a team:

1. Click the 'Register Now' button in the right menu bar. In the new screen click the 'Register Now' button.
2. Enter in a new username and password and click 'Continue'. (Note: please record this username and password as you will need it to return to your registration page)
3. The next screen will have three options 'Individual', 'Team' and 'Family' - select 'Team' and 'Continue'
4. In the box provided enter your 'Team Name' and click 'Search'. All teams with that name will appear. Find your team and on the right side of the row will be the words 'Join Team', click this. (Note: if the words 'Join Team' do not appear, the team captain has made this a private team where only they can enter members. You will need to contact your team captain for further instruction.)
5. Enter all your personal details in the spaces provided; click 'Continue' and enter the event and expected average speed on the next page and click 'Continue' again.
6. After all your personal and event details are entered you will either have one of two screens in front of you. A) if you have a summary page in front of you, this means the team captain has either arranged to pay for your registration or will collect your registration payment directly from you and pay on your behalf. Your registration is finished and you will need to contact your team captain for further instruction. B) you will have a 'Participant Pack' page - this means that you have progressed on to the payment section of your entry, follow points 7... for further instruction.
7. You will have the option to select to have your Participant Pack Posted or Collect it from the Event Shop (further details on collection are found under the 'Participant Pack Collection' page under 'Event Information'). If you wish to have you pack posted, it will be an additional $5.00 - please also check whether you have put the team address or your personal address and change to the address most preferred.
8. The next page will ask if you would like to make a donation to our three event charities - Heart Foundation WA, Hope for Children or St John of God Horizon House Project. Once finished on this page click 'Continue'.
9. Event merchandise is available for purchase on the next page - all costs are outlined on this page; once you have made your selection please click 'Continue'.
10. The payment page will the present; this page will list all the items you are making payment for and the cost. If you do not agree with all the items listed and their cost, do not pay and call the event hotline. (Note: once payment has been processed their are no refunds as per the terms and conditions)